The International Journal of Organ Transplantation Medicine (IJOTM) is committed to protecting the privacy of authors, reviewers, editors, readers, and all users of the journal website. This Privacy Policy explains what information may be collected through the journal’s editorial and publishing activities, how that information is used, how it may be shared, and the steps taken to protect it.
By submitting a manuscript, agreeing to review, corresponding with the journal, or using the journal website, users acknowledge and accept the practices described in this policy.
Information Collected
IJOTM may collect personal information that is necessary for the operation of the journal and the management of editorial, peer review, and publication processes. This information may include names, institutional affiliations, email addresses, mailing addresses, telephone numbers, ORCID iDs, and other professional contact details provided by authors, reviewers, editors, and corresponding users.
When manuscripts are submitted, the journal may also collect information related to authorship, institutional affiliation, funding, conflicts of interest, ethics approvals, and other submission-related data necessary for editorial evaluation and publication.
In addition, the journal website may collect limited technical information automatically, such as IP address, browser type, device information, access times, referring pages, and usage patterns, for basic website operation, security, system administration, and improvement of journal services.
Use of Personal Information
Personal information provided to IJOTM is used only for legitimate journal-related purposes. These purposes may include manuscript submission and processing, editorial assessment, peer review management, communication with authors and reviewers, publication of accepted articles, archiving, indexing, metadata distribution, and maintenance of the scholarly record.
Contact details may be used by the Editorial Office to communicate regarding submission status, revision requests, editorial decisions, peer review invitations, proof correction, publication matters, and post-publication updates when necessary.
For published articles, author information that is part of the scholarly record, such as author names, affiliations, correspondence details, acknowledgments, funding disclosures, and conflicts of interest statements, may be published as part of the article and shared with abstracting, indexing, archiving, and discovery services.
Peer Review Confidentiality
IJOTM uses a single-blind peer review system. In this model, reviewer identities are not disclosed to authors. The journal takes reasonable steps to preserve reviewer confidentiality throughout the editorial process.
Manuscripts submitted for review, reviewer reports, editorial correspondence, and unpublished materials are treated as confidential and are used only for editorial and peer review purposes. Access to such materials is limited to the Editorial Office, relevant editors, assigned reviewers, and authorized publishing personnel, as necessary for journal operations.
Sharing of Information
IJOTM does not sell, rent, or trade personal information to third parties for commercial purposes.
Personal information may be shared only to the extent necessary for the functioning of the journal and publication process. This may include sharing information with editors, reviewers, copyeditors, typesetters, publishing support staff, website administrators, indexing services, archiving services, and other service providers directly involved in manuscript handling, publication, or preservation of the scholarly record.
Information may also be disclosed if required by law, court order, institutional investigation, ethical review, or other legitimate legal or regulatory process, or when necessary to investigate suspected misconduct, protect the integrity of the journal, or enforce journal policies.
Cookies and Technical Data
The journal website may use cookies or similar technologies to support basic site functionality, user navigation, security, session management, and system performance. Cookies may help the website remember user preferences or improve the user experience.
Users who prefer not to accept cookies may adjust their browser settings; however, some website functions may not operate properly if cookies are disabled.
Technical data collected automatically through the website may be used in aggregated or non-identifiable form to monitor traffic, improve site performance, maintain system security, and better understand how journal content is accessed.
Data Retention
IJOTM may retain personal data and editorial records for as long as necessary to manage submissions, maintain publication records, preserve the integrity of the scholarly archive, comply with legal obligations, and support indexing and archiving of published content.
Because scholarly publishing forms part of the permanent academic record, certain published metadata and article-related information may remain publicly available indefinitely once an article is published.
Data Security
The journal takes reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, misuse, loss, alteration, or disclosure. However, no method of internet transmission or electronic storage is completely secure, and the journal cannot guarantee absolute security of all information transmitted through electronic systems.
Users are encouraged to exercise care when sharing personal information electronically and to notify the journal promptly if they believe their information has been misused or compromised.
Author, Reviewer, and User Rights
Individuals may contact the journal to request correction of inaccurate personal information held by the journal, subject to the limits of editorial recordkeeping and publication requirements. Where appropriate and feasible, the journal will make reasonable efforts to update or correct such information.
Because the journal maintains editorial and publication records as part of the scholarly record, some information associated with submitted or published work may not be fully removable once it has entered the editorial or publication system, especially where retention is necessary for legal, ethical, or archival reasons.
Third-Party Links and External Services
The journal website may contain links to external websites, databases, indexing services, repositories, or third-party platforms. IJOTM is not responsible for the privacy practices, content, security, or policies of those external services. Users should consult the privacy policies of third-party websites separately.
Policy Updates
This Privacy Policy may be updated from time to time to reflect changes in journal practices, legal requirements, publishing standards, or website functionality. Any revised version will be posted on the journal website and will take effect from the date of publication unless otherwise stated.
Continued use of the journal website or continued engagement with the journal after such updates may be understood as acceptance of the revised policy.
Contact
Questions regarding this Privacy Policy or the handling of personal information may be directed to the journal through the Editorial Office. Email: editassist@ijotm.org
Disclaimer
The content published in the International Journal of Organ Transplantation Medicine (IJOTM) is intended to support scholarly communication and the dissemination of research in transplantation medicine. The views, findings, interpretations, and opinions expressed in published articles are those of the authors and do not necessarily reflect the views of the journal, the Editorial Board, the publisher, or affiliated institutions.
While the journal makes reasonable efforts to ensure the quality and integrity of the material it publishes, IJOTM does not guarantee that all published content is free from error, omission, or interpretive dispute. Responsibility for the accuracy of data, statements, analyses, references, ethical compliance, and conclusions rests with the authors.
The journal, its editors, and its publisher do not accept responsibility for any loss, damage, injury, or consequence arising from the use of information published in the journal or on the journal website. Readers should evaluate published material critically and, where appropriate, seek independent professional judgment before applying clinical, scientific, legal, or technical information.
Medical information published in the journal is provided for academic and research purposes and is not a substitute for professional medical advice, diagnosis, or treatment. Clinical decisions should always be made by qualified healthcare professionals using their independent judgment and with appropriate consideration of individual patient circumstances.
The journal may include links to third-party websites or external resources for convenience or reference. IJOTM does not endorse and is not responsible for the accuracy, legality, security, or content of such external materials.
The journal reserves the right to revise, correct, withdraw, or update website content, policies, and published notices when necessary in order to maintain the accuracy and integrity of the scholarly record.